Data Protection & GDPR Compliance
Here at The Day Nursery we take your privacy seriously and will only use the personal information we collect from you to manage your child’s account with us.
How do we collect the information?
We have various methods of collecting personal information e.g. pre – booking forms, enrolment forms, parent declaration forms, online applications and medical information to name a few.
As an Early Years registered provider we must comply with the Early Years Foundation Stage (EYFS) statutory duties and OFSTED inspection Framework.
We are governed by UK laws and legislation such as the Children’s Act (2014) & Children & Family Act (2014). We have legitimate reasons for collecting your personal data and have a duty to share it with our Local Authority in order to provide evidence that your child is eligible to access the free funded entitlement sessions and any other support your child may need to promote their health, wellbeing and learning and development whilst attending The Day Nursery.
We are also legally obligated to provide data for the early years census and childcare sufficiency assessments for Local Authorities who have a duty to report their data to central government departments.
We will input your data into electronic database systems; this helps us manage our nursery smoothly. Your data will be securely held under a password protected system and can only be accessed by authorised personnel.
On occasions we will need to contact you, via phone, email, sms or other digital systems to provide you with nursery updates, share relevant news, send your childcare invoices or contact you should your child become ill whilst in the session. We will use the contacts details you provide us which will be held in your child’s records.
We will retain your details on file for our timeline period as stated in our data retention policy, please contact the administration office if you wish to view this policy.
We will delete your records by securely shredding them when the retention period expires.